How to interpret data in ‘Activity Control Information’ screen …
Background Knowledge:
The Activity Control Info function displays the R-Supply application's operational controls specific to the parent activity. This information is generally required to ensure the proper operation of the R-Supply batch and interactive functions. Examples of data included are identification of the parent Unit Identification Code (UIC), Commanding Officer’s name, the Supply Officer's name as signing authority, and dollar value thresholds and sequence numbers for various functions. The Activity Info tab maintains data that is validated in other functions and provides information on your own activity such as Service Code, Ship Name, Activity Type, Reporting Officer, and Routing Identifier. It also displays the first and second prior fiscal years. It also provides the capability to enable and disable the Logistics Replenishment (LOGREP) functionality at each R-Supply Force Afloat activity based on operational need.
Data found in Activity Control Information windows are common and self explanatory. However, there are data items that you (the user of R-Supply) may not be familiar with and how the data is used by R-Supply processes.
Activity Control Information consists of three tabs: They are: (1) Activity Info, (2) Address, and (3) Controls. Selected items on each tab are discussed below:
Activity Info tab:
Reporting Officer: This data field should bear the Financial (OPTAR) reporting officer. Normally, the Commanding Officer’s name should be on this field. This data will be passed and printed on the Financial Reports.
Signing Authority: This data field should bear the Supply Officer’s name. This data will not appear on the Financial Reports.
High Money Value: This data field is the basis for transactions to appear on the Stock Control Review report. Any transaction that has an extended money value equal to or greater than the specified amount will appear on the Stock Control Review report under the header “TRANSACTIONS WITH HIGH MONEY VALUE” for Stock Control Officer/Supervisor to review. This money value is normally specified by the Supply Officer or normally set to $2,500.00. The lesser the value on this field, the more transactions will appear on the “Stock Control Review” report.
Next Local Stock Number: This information can not be changed. It is used to keep track of assigning the local stock numbers unique to your own Ship or Activity. As you notice, the local stock number configuration includes the Routing Identifier (RI) of the Ship or Activity. The last four digits of the local stock number is the serial number. Serial numbers are split into two: 0001 through 4999 are assigned to Surface items and serial numbers 5000 through 9999 are assigned to Aviation items.
Note: Local Stock Number will remain as standard local stock number configuration if the Activity or Ship is Operating under “End-Use”. The standard local stock number configuration is LL-000-XXXX. However, once the Activity or Ship switches to NWCF, the standard local stock number configuration will be LL-(RI of the Ship/Activity)-(four digits Serial number). Example: Local stock number for USS Forrest Sherman is configured as follows: xxxx-LL-PWS-0001... xxxx = FSC of type item (i.e. 7510 for office supplies, etc.).
You may wonder how and when to use it or how the local stock number is updated on this field. The local stock number is initially entered on the “variable_parameters” table and updated automatically when the number is used for assignment to a Part Number cross reference.
Here is a situation where R-Supply used the ‘Next Local Stock Number’ data automatically: When you process a ‘Part Numbered’ requisition through the “Initiate Requisitions” function, R-Supply automatically pick-up the next local stock number from the “variable_parameters” table which is displayed on the ‘Activity Info’ tab and assigned the local stock number to the requisition. It will also automatically establish the local stock number to the item, stock_item and part_number tables, eliminating the need to use the “Maintain Stock Items” function to establish the local stock number into your item, stock_item and part_number tables. In a situation that the customer submits ‘Part Numbered’ requirement through the “Material Request, Internal (MRI)” function, R-Supply will suspend the requirement and you have to manually establish the local stock number (using the local stock number displayed on the “Next Local Stock Number” data field on the ‘Activity Info” tab) into the item table before you can process the suspended transaction.
Checkboxes: These checkboxes are switches to interfaces. Select the corresponding checkbox to turn-on the interface. Common interfaces are: IBS RIP, DAAS Interface, Ship In ILO, New Construction, LOGREP, etc.
Address tab: Self explanatory.
Controls tab:
Controls tab is divided into four major sections/blocks: They are: Financial Transmittal Numbers, SMART Threshold Values, Interfaces, and Force Inventory Drawdown.
Financial Transmittal Numbers: This section indicates the next transmittal number for the available OPTAR for the current Fiscal Year plus four prior Fiscal Years. To obtain the next transmittal number for the last four years, type-in the year on the ‘Fiscal Year’ data field.
SMARTS Threshold Values: This section indicates the number of days for the following categories with their recommended values: SFOEDL Challenge Follow-up (30 days), UOL (60 days), and Purged Days (90 days). Also indicated on this section is the Threshold Dollar Value ($250.00).
Interfaces: This section indicates what interfaces are available and the money value approval to process the requirements. These money values are Extended Money Values of the requirements. Any requirements coming in from that particular interface with extended money value of equal to or greater than the indicated money value approval will suspend.
Force Inventory Drawdown: This section indicates the sequence number of the FITSDL and the last up-lined date. For Viking Release, this data is updated daily (If AUTOFITS is set). For Submarine Force: This data is updated whenever R-Supply FAS run the program (JSI211 – Force Inventory Drawdown.). AUTOFITS is not set in any of the Submarine Force Activity.
Process MRI based on OH QTY checkbox: This checkbox when selected or activated will cause R-Supply to process requirements based on the OH QTY in your stock_item table (including Substitute O/H QTY). The remaining quantity will be automatically ordered and put it on hold status until the action of the possible partial issues is completed.
For example: If the requirement is for 3EA and the total OH QTY on the stock_item table is only 1EA, R-Supply will produce a picking ticket for 1EA (with suffix code of “0”) and the remaining quantity will be screened for any substitute available onboard. If substitute quantity is available to fill the remaining or portion of the remaining quantity, R-Supply will produce another Picking Ticket with a suffix code of “1”… then “2” if another Picking Ticket is produced. If no substitute quantity is available to fill the remaining quantity, R-Supply will prompt the customer if the remaining quantity will be ordered as DTO. The DTO document is written to material_request_line, material_request, and material_request_tbl tables but not eligible for release at the “Release Outgoing Transactions” function until the disposition of the document at the Issue Pending Queue is completed. (Note: The unfilled document is put on hold. The unfilled document on hold can be released by selecting the ‘Records on Hold’ radio button at the ‘Release Requisitions’ window in ‘Post Only’ option. You have to release the document to supply source in offline mode. However, this process is not recommended… wait until all the documents in the ‘issue pending queue’ are processed.) If the document is not issued or partially issued due to NIS condition and chooses to order the remaining quantity of the requirement, the unfilled quantity on the issue Picking Ticket will be added to the partial document on hold at the pending queue for release off-the-ship. It is highly recommended not to release documents that are on hold until the partial documents at the issue pending queue are completed.
This checkbox is normally not selected.
Procedures:
To view or make changes to Activity Control Information, follow the menu path listed below:
Site>Activity Controls>Activity Control Info… then Click the appropriate tab.
(Note: To make changes, you must be a Functional Area Supervisor (FAS) with Administrative permission granted at the NTCSS Level)
Any questions, feedback or comments, email Lonnie Auza. (absalon.auza@navy.mil)
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