How to add or delete Appropriation Data in Appropriation table …

Background Knowledge:

Every chargeable transaction requires appropriation data. Most appropriation data are already loaded in R-Supply during implementation. However, appropriation table is updated annually at the start of the new Fiscal Year. Also, you may be required to add appropriation data for external customers that you do not normally provide support.

For reference, consult NAVSO P-3013-2 for all types of Appropriations or P-485, Volume II, Appendix 30.

Procedures:

To add the Appropriation data at the start of the new Fiscal Year, follow the steps listed below:

Note: Display the icon descriptions for easy identification of the displayed icons. To display the description, point and right click on any of the displayed icon and select “Show Text”.

Step #1: LOGON to R-Supply and GoTo: Site>Financial Controls>Appropriations.

Step #2: Select the Appropriation line to be updated to the new Fiscal Year.

Step #3: Click “Insert” icon to display an empty appropriation line right above the old

appropriation line you are updating.

Step #4: Type-in (by copying the appropriation line) except the Fiscal Year portion of the

appropriation line. Enter the new Fiscal Year.

Note: If adding a new Appropriation that is not on the Appropriation table, consult NAVSO P-3013-2 or P-485, Volume II, Appendix 30 for validity and accuracy.

Step #5: Click “Apply” icon to save the appropriation line.

Note: All Fund Codes that are related to the appropriation line will be automatically updated at the Fund Code table.

Step #6: Verify the new Appropriation line to ensure accuracy of data.

Step #7: Delete the third prior Fiscal Year Appropriation. To delete Appropriation line, select the

appropriation line to be deleted and click the delete button.