How to process DLR Transactions (from start to finish) …

Background Knowledge:

DLR (Depot Level Repairable) is probably one of the most important processes in R-Supply. Everyone involved in the process must pay very close attention to what is the next step of the process from start to finish. Every step of the process is considered critical towards achieving a perfect DLR records keeping. Having charges for Carcass in SFOEDL is a signed of bad record keeping. The Activity’s goal should be zero Carcass charges and 100% accounting of their NRFI DLR Components. The Activity must adhere to the policy of one-for-one as far as issuing or requisitioning DLR. No NRFI available during issue means no RFI issue to the customer unless the repairable item is a valid RIP (Remain-In-Place).

The person tasked with DLR management must pay very close attention to the step-by-step procedures listed below.

Procedures:

To achieve a perfect DLR records keeping, follow the steps listed below:

Note: The procedures listed below start just prior to posting DLR issues or preparation of requisition for submission to Supply source.

Step #1: Requirement Verification. Before you process the issue or process the requisition, make sure to verify the Advice Code. If the Advice Code is ‘5G’, the customer must have the NRFI Component ready for turn-in (one-for-one). If the Advice Code is ‘5S’, validate the requirement to ensure the item is listed on the current Component Remain-in-Place Listing or database. These items (remain-in-place items) are properly identified in your system COSAL. No issue should be made until verification is completed.

Step #2: After verification and the requirement is found to be valid, post the issue or if the item is not available for issue, prepare the requisition for submission to Supply source.

Notes:

(1) If the item was issued, click ‘No’ to the prompt “Do you want to reorder item for stock?” clicking “Yes” will cause problems during processing of NRFI Turn-in. This process will continue until the problem is fixed. Fix will be included next software update. At that point, you may click “Yes” to the prompt to reorder stock replenishment and turn-in can be processed under stock replenishment document (End-Use Activity Only). Select “Continue without turn-in” radio button and click “OK” button to continue.

(2) For consistency, NRFI will be turned-in under the ‘Stock Replenishment’ document or requisition document if not issued from stock.

(3) If the item was issued, generate a replenishment document using “Initiate Requisition” option. The replenishment document number should be used as “Turn-in” document (See Step #4). Do not select ‘Post-post’ checkbox. Let R-Supply assigned the replenishment document. This document should reside in “Outgoing Transaction Release – Requisition” for release to the supply system.

(4) For End-Use Activity: When processing NRFI Turn-in, the issue document should be processed with Response Code of “B” and the “Stock Replenishment Document (see note (3) above)” should be used as the “Turned-in” document.

(5) If the request was NIS and the Requisition was passed to the supply system, the NRFI Turn-in document should be the original requisition document number.

Step # 3: Perform repairable query: GoTo: Qry>Requisition>Repairable.  Enter the target document and click the “OK” button to continue. The document you issued or passed as DTO should be displayed on the output query screen with X31 record (if issued) or A0A record (if passed as DTO). If the document is displayed, you are ready to perform Step #4.

Step #4: Process the NRFI Turn-in into R-Supply: Make sure the turn-in NSN reflects the correct NSN of the NRFI Component. Normally, NSN is the same as the issued NSN. Additionally, you need the CAGE and Ref Number or Part Number to process the turn-in document.

Substep 4a: GoTo: Log>Carcass Tracking. ‘Carcass Tracking – Search’ window will display.

Substep 4b: Select “Carcass Turn-in” option from the dropdown menu, then select the ‘Process Carcass Turn-in’ radio button. Documents requiring turn-in (the issue document number) should be displayed.

Substep 4c: Select the Document to be processed… then click “OK” button. Carcass Turn-in tab should be displayed.

Substep 4d: Click on the Response Code dropdown menu and select ‘B’ – turn-in document is other than the issue document. Turn-in document data field should be displayed. Enter the ‘Stock Replenishment’ document number (see Note (3) of Step #2).

Substep 4e: Select Condition Code “F”.

Substep 4f: Enter the CAGE, Ref Number (P/N) and Component Serial Number.

Substep 4g: Click “Apply” icon on the icon toolbar. An alert prompt ‘Do you wish to create a 1349-1A at this time?’ Click “Yes” button to create the BC1 document. “IRRD” screen should be displayed. Complete the form and click “OK” button to print the BC1 document. ‘Carcass Tracking – Search’ screen will be redisplayed for the next substep.

Note: This document must be attached to the NRFI Component and a signed copy should be obtained for your record (should be signed by the receiving personnel where you turned-in the NRFI Component)

Substep 4h: Click the dropdown menu and select the ‘Prepare Shipment’ option. Select “ATAC Direct Delivery” radio button to display the subset radio buttons. Select “Process Shipment” radio button. “ATAC Direct Delivery” window will be displayed. The document currently in process should be displayed on the left-hand display window.

Substep 4i: Select the document number and click ‘Add’ button or simply double click the document number and it should moved to the right-hand display window.

Substep 4j: Click “OK” button to get back to the “Carcass Tracking – Search” window with only the ‘Process Shipment’ radio button selected.

Substep 4k: Click “OK” button to display the ‘Carcass Shipment’ tab. Complete the form.

Substep 4l: Click “Apply” icon to save data. An alert message should be displayed informing the user that the transaction has processed successfully.

Substep 4m: Click “OK” button on the prompt to get back to the ‘Carcass Tracking – Search’ window to continue processing the next document (if applicable) or you may click “Cancel” button to get back to the R-Supply main menu..

Step #5: Perform repairable query: GoTo: Qry>Requisition>Repairable. The query output should consist of three tabs: ‘Carcass Status’ tab should consist of X22, DTI, BC1 and D6R transactions. ‘Carcass Turn-in’ tab should display the turn-in data and ‘Carcass Shipment’ tab should display the shipment data.

        Notes:

(1) Turn-in information is sent to NAVICP through eRMS transmission. If you are on the Submarine, this process is performed by the supporting NSSC or TRF Activity.

(2) Batch Job JSS294 (Carcass Shipment Download) is run only upon TYCOM request.

Step #6: Physical Turn-in of NRFI Component to DLR Agent or for Submarine Activity, to the supporting NSSC or TRF Activity: Attached BC1 document to the NRFI component for shipment or delivery to the turn-in site. Ensure to obtain a signed copy of the BC1 document for your records (This is very important- it’s your OPTAR money in jeopardy).

Step #7: File the signed BC1 document in a safe location. You might need to back track this NRFI DLR document someday.

Any questions, feedback or comments, email Lonnie Auza. (absalon.auza@navy.mil)