How to add, update or delete customer’s UIC in ‘Other Activities’ table …

Background Knowledge:

What is “Other Activities” table? ‘Other Activities’ table contains the customer profiles (i.e. Customer UIC and other pertinent data to successfully process supply transaction for the external customer). External customer simply means ‘other activities’. Customer UIC must be added to ‘Other Activities’ table prior to processing any supply request from that particular customer.

Procedures:

Adding, updating or deleting customer’s UIC in ‘Other Activities’ table:

Note: Display the icon descriptions for easy identification of the displayed icons. To display the description, point and right click on any of the displayed icon and select “Show Text”.

      A. To add customer’s UIC in ‘Other Activities’ table, follow the steps listed below:

Step #1: LOGON to R-Supply and GoTo: Site>Activity Controls>Other Activities. “Search Unit

Identification Code” pop-up window will be displayed.

Step #2: Type-in the UIC of the prospective customer on the UIC field.

Step #3: Click “OK” button to display the ‘Other Activities’ screen. If the UIC is already on file, the

Ship’s or Activity’s information will be displayed. Verify the entries to make sure data are current and up-to-date. If the data are current and up-to-date, stop at this point and proceed to processing the transaction. If the UIC is not present on the table, proceed to Step #4.

Step #4: Fill out the data field with the pertinent customer’s data. Data fields are self-explanatory.

However, some data are specific to type of Ship or Activity. See notes below:

Notes: (1) NWCF Indicator and NWCF Acty checkbox must be set if the customer is NWCF Activity. (Examples of NWCF Ship or Activity are: CVN, LHA, LHD, AS, T-AKE, etc.) Inquire Ship or Activity whether they are NWCF or Not to confirm their current status.

(2) Supported Unit data field defaults to Non-Supported. However, if the UIC you are adding is one of the supported units, “Supported Unit (Accounting)” must be selected. Supported Unit means the Ship is performing the accounting or financial reporting for the Activity. Also, if ‘Supported Unit (Accounting)’ is selected, the “Serial Numbers” tab must be updated. Enter the Serial Number range used by the Activity.

(3) Cash Sales Option block: If the Activity you are adding is a UIC of Foreign Embassy (Refer to MFCS Users Guide for the list) Cash Sale Authorized checkbox must be set or selected and select the appropriate radio button whether the fund is “Not Collected Locally” or “Collected Locally”.

Step #5: Click “Apply” icon to save the customer’s data.

Step #6: Verify data to ensure accuracy by opening the table again to make ensure new data

were saved.

      B. To update customer’s UIC in ‘Other Activities’ table, follow the steps listed below:

Step #1: LOGON to R-Supply and GoTo: Site>Activity Controls>Other Activities. “Search Unit

Identification Code” pop-up window will be displayed.

Step #2: Type-in the UIC of the customer on the UIC field or Click the dropdown menu to display

the list of UIC.

Step #3: Select the UIC.

Step #4: Modify the appropriate data fields.

Step #5: Click “Apply” icon to save the modified data.

Step #6: Verify data to ensure accuracy by opening the table again to ensure data were saved.

      C. To delete customer’s UIC in ‘Other Activities’ table, follow the steps listed below:

Step #1: LOGON to R-Supply and GoTo: Site>Activity Controls>Other Activities. “Search Unit

Identification Code” pop-up window will be displayed.

Step #2: Type-in the UIC of the customer on the UIC field or Click the dropdown menu to display

the list of UIC.

Step #3: Select the UIC.

Step #4: Click “delete” icon to delete the UIC of the Activity from the ‘Other Activities’ table.