How to submit and approve R-Supply Batch Job …

Background Knowledge:

Submitting and/or approving Batch Job is normally done by the FAS (Functional Area Supervisor). Other R-Supply Users may not have permission to perform this task. There are two types or categories of Batch Jobs in R-Supply. They are: Predefined and Non-predefined parameters Batch Jobs. Predefined Batch Jobs are batch jobs that when submitted, the User does not have the option to select or set the parameters of the Batch Job. Whereas, Non-predefined batch jobs when submitted, the User has the option to set the available parameters and other options. Example of Non-predefined batch job is “Reorder” process. In reorder process, the User has the option to set overseas indicator or has the option to reorder a specific type of material. Most non-predefined Batch Jobs are submitted via the “Management” options within the “Inventory”, “Logistics” and “Financial” Subsystems whereas, predefined batch jobs are normally submitted via “Site” Subsystem (Menu path: Site>Management>Site Internal>Batch Job Scheduling>Predefined Parameters… then Select a predefined Batch Job.

Procedures:

For demonstration purposes, submit the Batch Job request for SAMMA/SAL report.

To submit the batch job for SAMM/SAL, follow the steps listed below:

Step #1: Logon to R-Supply and GoTo: Inventory>Management>Inventory Reports>SAMMA/SAL.

Step #2: Set or Select available options and parameters.

Step #3: Click “Apply” to submit the Batch Job. Batch Job Number will be assigned.

                                        Batch Job Number is 13 digits configuration: JSI217-9015-005 (see below for breakdown )

                                                      Breakdown of the above Batch Job Number:

                                                                    JSI     – Batch Job is run in “Inventory” Subsystem

                                                                    217    – Process number (assigned to SAMMA/SAL)

                                                                    9015  – Four Digits Current Julian Date

                                                                    005    – Batch Job serial number (001 thru 999) [system assigned]

Step #4: Click “Submit” button to place this batch job into approval queue (if the ‘Approval

Required’ indicator for this job is set at the Control Parameter Update screen… otherwise, the batch job is released to NTCSS for processing). It is highly recommended to set the “Approval Required” indicator in most of the R-Supply Batch Jobs to make sure (you, the FAS) will have the chance to intercept the Batch Job for approval.

Step #5: GoTo: Site>Management>Site Internal>Batch Job Scheduling>Approval. (This step

applies only if the “Approval Required” indicator is set for the particular Batch Job.) Approve the Batch Job by typing “R” in the ‘Status’ field column.

Note: Prior to approving or releasing the Batch Job to NTCSS for

processing, it is highly recommended to verify the Control Parameter of the Batch Job to ensure proper indicators are selected. To verify, double click or select the Batch Job and click the “Key” icon on the toolbar. The Control Parameter Update screen will be displayed. Ensure correct indicator or indicators are activated (meaning… a checkmark is displayed on the corresponding checkboxes). There are times that the FAS will run a Batch Job to check for something in database. In this case, you may turn-off the “Print Output” indicator to save time, paper and printer ink. If you turn-off the hard copy printing, make sure the “Save Output” indicator is set… otherwise, you will not see any output at all.

Step #6: Check the status of the Batch Job. (GoTo: NTCSS Toolbar>System>Batch Job Queue.

Select R-Supply application then select any of the Job Status radio buttons.

Any questions, feedback or comments, email Lonnie Auza.