How to grant ‘Access to R-Supply Users’…

 

Background Knowledge:

 

Understanding the access control within NTCSS environment: There are up to four components within NTCSS depending on type Ship/Activity. These components are: R-Supply, NALCOMIS, RADM and OMMS NG. CVN, LHA and LHD type ships are configured to have all the components installed and all except NALCOMIS are also available in all other type ships except USNS (Supply type Ships). Supply Ships is configured with R-Supply only. If you look at security access control, you may relate this to a secured compound with four buildings inside the perimeter and every building has its own security access control. NTCSS is the secured compound and the four buildings (R-Supply, NALCOMIS, RADM and OMMS NG) have its own access control. All components are controlled by an individual who grant permission or access to that component. NTCSS is controlled by Systems Administrator (SA), R-Supply is controlled by R-Supply Functional Area Supervisor (FAS), OMMS NG is controlled by the 3M Coordinator, RADM is controlled by RADM FAS and NALCOMIS (Supply Applications) is controlled by NALCOMIS Supply Application Administrator (SAA) and the operation of NALCOMIS Applications is controlled by the NALCOMIS Database Administrator (DBA).

 

Every R-Supply Users or Customers must be properly identified and granted specific access to a specific role or function within R-Supply applications.

 

Procedures:

 

To grant access to a prospective R-Supply User, follow the steps listed below:

 

Note: Display the icon descriptions for easy identification of the displayed icons. To

display the description, point and right click on any of the displayed icon and select “Show Text”.

 

Step #1: The prospective R-Supply User must be registered in NTCSS by the NTCSS System

Administrator. A registration form should be available from the NTCSS System Administrator (SA). The prospective user should fill out the form properly and submit the completed form to the System Administrator. The completed form should be retained by the SA for the record.

 

Step #2: The NTCSS registered R-Supply User can now be granted access to R-Supply function

or functions by the Functional Area Supervisor (FAS). The FAS should have a local form for control. The prospective User should fill out and complete the form for the record. FAS should retain the completed form until the R-Supply User is replaced or checked-out from the Command/Activity.

 

Sub-Step #2a. The FAS will LOGON to R-Supply and GoTo: Site>

Activity Control>Users Access. Select the name of the registered R-Supply User then click ‘OK’ or simply double click on the username to open the ‘Users Access’ screen.

 

Sub-Step #2b. Fill out the data field with the following data:

 

Prime Dept/Div/WC: Select the Dept., Div., or WC of the User whom you are granting access to R-Supply Applications.

 

Note: If the User you are granting access to R-Supply is authorized to submit material request, you should use the Division for this block (i.e. CA for CA Division, CE for CE Division, etc.) since the Division code (CA, CE, etc.) is used as the first two digits of the Document Serial Number Ranges.

 

Prime Job: Select the prime job of the prospective User. (For Supply Personnel, Select ‘Supply User’ or WC Sup, etc.)

 

Approval Money Value:  Indicate the money value limit that this User can submit material request. This value should be determined by and coming from the Department or Division Supervisors. If the money value assigned is $100.00, the User can submit material request with extended money value (EMV) of up that amount. If the extended money value of the material request is above this amount, the transaction will be suspended for approval.

 

                               UIC: Enter the Ship’s or Activity’s UIC

 

IRC Override Type:  Select as appropriate (None should be selected for the regular R-Supply users. Option “All” should not be assigned to any User except FAS or Assistant FAS.

 

Authorized: Should be blank for all R-Supply users. Stock Control and FAS checkboxes should be selected for FAS, Assistant FAS, Stock Control Officer or Supervisor only. Non-Maintenance Customer checkbox should not be selected.

 

Authorized Stores Type: ‘General Stores’ should be granted to all users. ‘Restricted’ and ‘General Stores’ should only be granted to “QCOSAL” User. Both options should be granted to FAS, Assistant FAS, Stock Control Officer or Supervisor.

 

Step #3: Click “Apply” icon to save the data. Once the data were saved, it should default to ‘Other

Menus’ screen where you select the role name of the User.

 

Step #4: Select the ‘Role Name’ of the user. Double click or drag and drop or select and click the

‘Add’ button to select the role name. The ‘Role Name’ should move to the ‘User Role Name’ display window. (‘Role Name’ consists of the specific role of the User within the Application.) If the role of the User is “Receipt” processing, only receipt processing function should be included in the ‘Role Name’. To create “Role Name”, refer to: How to create ‘Role Name’ document.

 

Step #5: Click ‘Apply’ icon to save the role name of the User.

 

Note: The screen will not go back to the ‘Users Access’ screen or change to other screens. However, it will indicate at the bottom left corner of the screen that the changes or data entered have been saved. To exit, close the “Other Menus” and “Users Access” windows.

 

 

 

Any questions, feedback or comments, email Lonnie Auza.